Accounts Payable Specialist

New York City

Type Corporate
Location Office
Reports to CEO and Manager of Finance & Accounting
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Baked by Melissa is looking for our next Accounts Payable Specialist to our amazing team! In this role you will work inter-departmentally at Baked by Melissa. Continue reading to learn more about this sweet position!

What You'll Do

  • Accounts Payable
  • Set up new vendors in accounting system after obtaining appropriate documentation (new vendor form, W9, etc.)
  • Manage credit reference document and provide to potential vendors, when requested
  • Process invoices via mail & email in accounting system with correct coding
  • Process 3 way P.O. matching invoices, once the appropriate system is implemented
  • Respond to all vendor inquiries as they relates to billing and payment
  • Reconcile vendor statements, research and correct discrepancies
  • Monitor accounts to ensure payments are up to date
  • Review all invoices for appropriate documentation and approval prior to submitting payment requests
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Provide supporting documentation for audits, when applicable
  • 1099 maintenance & preparation
  • Set up new customers in accounting system after obtaining appropriate documentation
  • Generate invoices within QuickBooks and disseminate invoices to customers
  • Record customer payments
  • Generate Sales Reports on a weekly and monthly basis by store
  • Ad hoc accounting projects
  • Set up new customers in accounting system after obtaining appropriate documentation
  • Generate invoices within QuickBooks and disseminate invoices to customers
  • Record customer payments
  • Generate Sales Reports on a weekly and monthly basis by store
  • Manage donations- validating donation recipients 501(c)(3) status, submitting donation lists from NY and NJ to tax firm
  • Ad hoc accounting projects

What We're Looking For

  • College Degree Required; Accounting Major Preferred
  • 1-2 Years of Payroll & Benefits Experience
  • Detail oriented, motivated, & comfortable taking charge with little direction
  • Ability to wear multiple hats and work in a fast-paced growth company
  • Strong interpersonal and communication skills - will interact with multiple organizational levels and across business functions
  • Extremely proficient in Microsoft Office Suite and QuickBooks

BENEFITS & PERKS

  • Paid Weekly
  • Comprehensive Benefits including Medical, Dental, and Vision
  • Discount on our bite size cupcakes, macarons, and muffins!
  • Flexible Paid Time Off Policy
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